London, UK

In 2015 Transport for London (TfL) introduced a new approach to lighting procurement based on whole life-cycle costs (WLC), with support from the EU funded Procurement of Lighting Innovation and Technology in Europe (PRO-LITE) project. Using the WLC analysis of products allowed TfL to consider a range of information beyond unit price, including installation, maintenance, energy use, carbon, and cleaning costs. This approach demonstrated that the biggest savings were not from short term material costs, or to a greater extent energy costs, but from longer term labour costs (including cleaning, installation and maintenance). Indicative results from one station suggest that WLC savings of 25% are possible through switching to LEDs. 

 

Limmel, Netherlands

A contract for the design, maintenance, financing and construction of a new guard lock in the River Meuse saved the equivalent of more than 4,500 tonnes CO2 by using innovative materials and working methods. The tender was awarded using a competitive dialogue procedure, which enabled the Dutch procurement agency Rijkswaterstaat to discuss its needs in detail with 5 potential suppliers. In order to provide suppliers with the freedom to develop solutions, only functional requirements and technical framework requirements were provided. The impressive CO2e savings were mainly achieved through efficient transport and a reduction in the use of top soil.

 

Dún Laoghaire–Rathdown, Ireland

Faced with steep budget cuts and looking for a more efficient way to manage waste, Dún Laoghaire–Rathdown County Council has invested in 401 solar powered litter bins.  The bins are linked to a web-based application which monitors real-time levels of waste in the new units, which has reduced the number of trips to empty them by over 85 percent. This has resulted in 8,125 fewer litres of diesel being used, contributing to 75 percent lower fleet costs.

 

Ghent, Belgium

Ghent is responsible for cleaning 340 premises, a service which employs 450 people. The city was interested in introducing cleaning products with a lower impact on the environment and human health and so set up a controlled trial of products offering lower life-cycle impacts at several of its locations. Based on the results it decided to promote probiotic cleaning products within its current contract, while also including provisions aimed at employing disadvantaged workers.

 

Rawicz County Hospital, Poland

Over the past decade Rawicz hospital has carried out remedial and refurbishment works to some parts of its premises to improve energy efficiency, but with mixed outcomes. The CEO recognised the need for a new approach, and a pilot innovation procurement project was identified concerning the purchase of hospital uniforms. Consultation with staff allowed an outcome-based specification to be developed, which was used in a competitive dialogue. The successful bidder is supplying uniforms which incorporate an innovative bio-based material and offer a lower life-cycle cost than the old uniforms.

 

Bochum, Germany

The tunnels of former coal mines in the City of Bochum (Germany) are regularly flooded with groundwater, which must be pumped regularly so as not to endanger active mining tunnels. As a result of the depth and pressure the water is heated up to between 20 and 30°C. To capitalise on the situation, the city decided to utilise the hot water for heating. Using funding from the Ministry for Economy and Energy and the city, the company RAG Deutsche Steinkohle developed a heat exchange system which is now used to heat two schools and the fire station close by.

 

Stockholm, Sweden

Sweden’s capital is experiencing a rapid expansion, generating a demand for new tools that facilitate more effective ways of travelling. The innovation competition "ITS Innovation Stockholm Kista" aims to stimulate the development of new solutions for a more efficient use of transport infrastructure. The project was launched in autumn 2012 as Sweden’s first PCP. 14 companies initially tendered and six of those were awarded contracts in phase 1. During autumn 2013, three companies were selected to further develop their solutions in phase 2. Launch and commercialisation of the finished solutions is planned for autumn 2014.

 

Statoil and Gassnova, Norway

Semi-state owned Norwegian oil and gas operators Statoil and Gassnova launched a pre-commercial procurement in July 2011 to develop innovative solutions for carbon capture and storage. The PCP finished at the start of 2013, having succesfully compared solutions from five vendors, each representing a different approach to carbon capture technology. The Carbon Capture Mongstad PCP project is a large industrial and technological development - a plant of similar size has never been built before. The follow-up procurement intended to facilitate the deployment of the carbon capture system is currently under preparation.

 

National Health Service (NHS), UK

The NHS is required to deliver carbon reductions, save money and at the same time deliver excellent services to patients. To help meet these aims, forward commitment procurement was used as part of a seven year refurbishment programme beginning in 2010. The CEO's vision of creating a ‘Hospital of the Future’ was a key driver. The pro-innovation approach brought to the market an integrated ‘future ward’ modular solution, with integrated bio-dynamic lighting, trunking and storage. Detailed costings, verified by an independent quantity surveyor, show that the innovative solution will cost the same as a standard ward solution, but will deliver both the required change in patient experience and lighting efficiency, and also reduce on-site build time, minimising disruption to hospital staff and patients.

 

Rhine Main Neckar, Germany

German administrations in Baden-Württemberg, Rhineland-Pfalz and Hesse have agreed to procure four "fire boats" capable of fighting fire outbreaks along the river Rhine. As well as controlling blazes, the boats are designed for rescue missions and other water-based assistance. They include a hydraulic crane, a recovery platform, and powerful foam and water cannons. The prototype for the boats has been intensively tested by the Hessen authorities for the past two years. The cities of Karlsruhe and Hanau are sharing the procurement costs with the states involved. The boats will be stationed flexibly along the river, ensuring optimal coverage.

 

Offenbach, Germany

The 31 voluntary fire brigades in the administrative district of Offenbach (Germany) previously made separate tenders for the uniforms that they required. In 2009 general regulations were implemented that defined standards with which the fire brigades had to comply. As a result, joint procurement of uniforms from a central store is now possible. Uniforms can be requested by telephone, online, or in the store itself. The advantages of this central store are that quality and safety can be checked and monitored, meaning that repairs and replacements are easier to keep track of. Additionally, the tender for the fire brigades is made once, rather than 31 times, cutting the amount of time and money spent on administration greatly. As the new system received such a positive response in 2009, the contract was tendered again in 2013, and other municipalities have begun using the store.

 

Bromley, UK

The London Borough of Bromley (UK) has been assessing in the last years the emerging market for LED lighting technologies. As a result, a contract worth up to £21 million (approximately €24 million) will commence in 2013. The technology behind this new contract makes a compelling investment case. The new units to be purchased are capable of informing the council when they go wrong, allowing for even quicker repairs and all the lamps can be controlled remotely, without the need for onsite manual adjustment.  The new LED lamps will be 50% more efficient than existing bulbs which will mean savings in the £1.3 million (approximately 1.5 million €) spent on electricity for the 27,000 street lights last financial year.


Oslo schools, Norway

Oslo City Council decided in January 2008 that fossil fuel use in Oslo’s schools should be phased out by the end of 2011. In January 2009, the city started to look for alternatives: renewable, optimal and innovative solutions for substituting fossil fuels. After a dialogue conference with suppliers a tender was launched; it resulted in the successful procurement of an innovative and efficient heat pump technology for the heating of the schools.


East of England Development Agency, UK

In May 2009 the East of England Development Agency together with the UK National Health Services East of England and UK Technology Strategy Board launched a pre-commercial procurement of an innovative process, material, device, product or service which will help to meet current health priorities in the region. This initiative was by the ERDF. Up to £100,000 (approximately 117,000 €) was awarded for winning tenders in a first phase with the potential of further financial assistance to develop and evaluate projects in a second phase. The aim is to provide procurement opportunities for innovative health care businesses and bring the benefits of new innovations and technologies to patients.


Erasmus MC, The Netherlands

The Erasmus University Medical Centre in The Netherlands is renewing its bed washing facility to provide enough clean and disinfected beds for its daily operational needs. This currently exceeds 70,000 beds per annum and is expected to increase. The existing machine is labour intensive and uses a large volume of water and energy to operate. This machine is nearing the end of its life and needs to be replaced in 2013. The hospital is currently in the process of procuring a more efficient, more effective, innovative solution, aiming to achieve a 20% reduction of energy use by 2020.


Detmold, Germany

 Plans for the renovation of Detmold’s busy central bus station have reduced nitrogen oxide emissions in the area following the inclusion of innovative materials in the procurement process. The process, launched in January 2011, requested tenders for concrete containing between 3 and 5 percent titanium dioxide (TiO2), a compound which reduces nitrous oxides by photocatalytic oxidation. Six bids were received and the contract awarded in May 2012, with the winning bidder offering a 5 percent TiO2 content in its concrete. Construction of the new terminal was completed in August 2013 and annual nitrogen oxide emissions in the area are expected to fall by 40 percent.