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February 2015

Dear Reader,

We are pleased to send you the latest edition of the PPI Platform newsletter! Through this newsletter we hope to keep you up to date with the latest PPI and PCP news.

You can find more information on the topics at www.innovation-procurement.org.
If you have news or information to share, please contact us at info@innovation-procurement.org

    • New PPI guidance document focuses on risk & intellectual property rights
    • Clean Fleets project releases Life-Cycle Cost Tool for clean vehicle procurement
    • Dutch Ministry encourages PPI through policy framework document
    • PRO-LITE partners successfully engage the European lighting market

1 Applications open for Public Procurement of Innovation Award 2015

Following the success of the inaugural edition, public procurers who have worked with the private sector to purchase innovative, more effective and efficient products or services are invited to apply for the Public Procurement of Innovation Award 2015. The award is open to applicants from national, regional and local public authorities, while nominees for the 2014 PPI Award can apply using a new or improved tender.

In addition to media attention, the winning candidate will be presented with a trophy and the title of “European innovation procurement of the year” at a prestigious ceremony attended by high-level representatives of the European Commission. To take part, prospective applicants should fill in the application form and submit it to info@innovation-procurement.org. Submissions are accepted until 27 March 2015.

Dutch hospital Erasmus Medical Centre Rotterdam overcame competition from five other finalists to be awarded the first ever PPI Award in September 2014. The hospital impressed the jury (comprised of respected professionals in the field) with its innovative robotic bed washing facility, which used high precision cleaning robots to disinfect hospital beds in a conveyor belt format.

For more information, visit the Award page.

2   Latest news

New PPI guidance document focuses on intellectual property rights

A new guidance document on intellectual property rights (IPR) has been produced by the Procurement of Innovation Platform, providing in-depth information on ownership of innovative products. In addition to the recently published manual Guidance for Public Authorities on Public Procurement of Innovation, this detailed documents aim to make it easier for procurers to successfully manage the purchase of innovative products and services.

Using real-life examples, the guide explains the kind of problems that careful consideration and management of intellectual property rights can prevent. It also sets out standard approaches that procurers can use when negotiating IPR.

Through the guide, procurers are equipped with the necessary knowledge to protect themselves against common issues, whilst ensuring a sufficient incentive for companies to innovate remains.

To view the document, visit the PPI Platform.

Clean Fleets project releases Life-Cycle Cost tool for clean vehicle procurement

By making green choices, public procurers of vehicles have the capacity to drive down energy consumption, noise, and greenhouse gas and air pollutants. The Clean Vehicles Directive (CVD) aims to mainstream this, promoting the purchase of vehicles with higher energy and environmental performance standards. To aid public authorities in adhering to the CVD, the Clean Fleets team has developed a guide on how to procure clean and energy-efficient vehicles in practice, and an accompanying Life-Cycle Cost (LCC) Tool. Both are free to download.

Titled Procuring clean and efficient road vehicles, the Clean Fleets guide presents information on procuring vehicles in line with the CVD, backed-up by real life examples from public procurers. It additionally outlines how environmental criteria can be introduced at various stages of the procurement process.

The LCC Tool empowers procurers to measure the cost of their fleet over its full life span, granting an insight into environmental impacts in addition to financial costs. The information provided by the tool can be used to stimulate the procurement of innovative solutions. Supporting factsheets developed by the project are also available online, providing definitions and pertinent information on a range of topics, including vehicle test cycles, and EU legislation and policy.

For more information, visit the Clean Fleets publications page.

Dutch Ministry encourages PPI through policy framework document

Rijkswaterstaat, the body within the Dutch Ministry of Infrastructure and the Environment responsible for infrastructure facilities, has launched a new policy framework for the public procurement of innovation. The framework document is intended to provide guidance to procurers seeking to undertake this relatively new form of procurement.

Through adhering to the new policy framework, Rijkswaterstaat states that The Netherlands will be able to procure modern solutions that are smarter, safer, cheaper and more sustainable. The current ambition is to achieve a 2.5 percent share of public procurement of innovation, with all barriers towards innovation removed. The document states that the purchasing of innovative solutions will only be achieved through greater interaction with other parties, investments in areas that may seem uncertain, and the freedom and mandate to try new things.

Whilst avoiding detailed rules, the framework provides information on taking a process-based approach towards procurement of innovation, dealing with obstacles to innovation, and provides advice for various situations that may arise when procuring innovative products and services.

To read the policy framework, download the PDF.

PRO-LITE partners successfully engage the European lighting market

The PRO-LITE project implemented a novel Early Market Engagement strategy in 2014, with a view to driving competition and stimulating innovation within the lighting market across Europe. The strategy included presenting at Europe’s largest lighting conferences, as well as the development and use of online submission tools, including questionnaires, through which manufacturers and suppliers were able to outline information on their organisation’s capabilities, innovative technologies, and their experiences working with others to innovate.

To date, PRO-LITE partners have engaged over 100 lighting manufacturers and suppliers at lighting conferences and other events, and received written information from organisations based in over 10 countries from across Europe, North America and Asia.

Two PRO-LITE partners, based in Italy and Germany, plan to publish tender documents in the coming weeks, and in mid 2015 Transport for London (TfL) will host a ‘Suppliers Morning’ event to engage with potential suppliers of lighting innovation face to face. TfL plans to invite over 60 lighting manufacturers and suppliers that responded to their market engagement e-Form, as well as representatives from Europe’s Lighting Industry Association who helped the organisation to acquire information on almost 300 innovative lighting technologies.

For more information, visit the PRO-LITE website.

3   Recent resource uploads

Supporting Public Procurement of Building Innovative Solutions, published by the Probis project, Germany (2014).

This report, produced by the EU-funded Probis project, looks at the current state of the art of building ventilation, identifying what is currently available on the market and identifying areas where there is further room for growth and improvement.

Policy recommendations for boosting eco-innovation, published by Interreg IVC (2014).

This policy recommendation document looks at seven interregional cooperation projects and 100 good practice examples of promoting sustainable development in regions via eco-innovation. The document outlines the evidence-based policy recommendations for a variety of stakeholders.

Innovative Electric Buses in Vienna, published by the Clean Fleets project (2014).

Vienna is striving to be a leader in green transport. In its 2012 e-mobility strategy it set the aim of reducing personal motorised transport to less than 20 percent of its modal mix by 2025. This Clean Fleets project case study looks at the impact that the introduction of electric buses in the Austrian capital has had on this target.

4   Events

18 March 2015

Plugging the Sustainability Gap: Boosting the Electric Vehicle Market in Europe, Brussels, Belgium

This international symposium seeks to encourage discussion on the rollout of electric vehicles, and to explore solutions to tackle existing market entry barriers for alternative vehicles. The event will explore the need for flexible partnerships between industries such as telecommunications, energy providers, manufacturers, suppliers and retailers to ensure improvements in both consumer acceptance and perception of electric vehicles.

23 - 24 March 2015

EPPPL Conference 2015, Brussels, Belgium

This two-day conference will offer participants expert guidance on how to interpret and meet the new challenges in public procurement and public-private partnerships from a legal and practical perspective. Participants will gain an insight into fraud and corruption in public procurement, e-procurement, and procurement of innovation. The workshop on the second day will focus on the implementation of the new EU Concessions Directive.

16 - 17 April 2015

Practical seminar: Specifications, evaluation criteria and award procedure

The European Academy for Tax, Economics and Law, and the European Knowledge Network are inviting procurement agencies, procurers and representatives of all tiers of government to participate in a practical seminar on public procurement specifications, evaluation criteria and award procedure.

If you would like to subscribe to the PPI Platform newsletter, please send an email to: info@innovation-procurement.org.


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